Mount Pleasant Public Library: Board of Trustees Meeting

Unapproved Minutes of the Meeting of July 19, 2018

Trustees & Liaisons present: Larry Levine, Mary Ann Quinn, Robert Huerster, Paulette Dimovski, Emil Muccin, Alice Paucker, Marcie Krauss, Laurie Smalley, Nicole Asquith (sitting in for Liaison Vinjamuri)

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director; Martha Misiti, Head of Adult Services; Kristine Cochran, member of the public

Trustees & Liaisons absent: Jorge Marmol, David Vinjamuri

Administrative: Trustee Muccin called the meeting to order at 7:37 PM.

The minutes of the Special July 11, 2018 Board meeting were approved. Moved by Trustee Levine, seconded by Trustee Quinn, and passed.

PARAPHRASED REMARKS BY TOWN LIAISON SMALLEY:
The Town needs to appoint a Library Trustee. The vacancy will be announced at a Town Board meeting and on the web site.

There was a meeting last Tuesday at the Town Hall between the Town and the Village to discuss the Library. Liaison Smalley stated that she was representing her comments at the meeting as well as those of Mt. Pleasant Town Supervisor Carl Fulgenzi and Village Liaison Vinjamuri.
Topics they discussed included increasing patron traffic at the Branch, the MPPL parking lot, and the environment at MPPL at the end of the school day. They will have another meeting to
look at funding for the main and branch libraries. Town Supervisor Fulgenzi will invite Pleasantville Mayor Scherer and Director Fearon.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Dimovski, that:
It is hereby resolved that the Town Comptroller be authorized to:
> Pay all vouchers reviewed and approved by the Library Director and the Town Comptroller, for the month of July 2018, for a total of $74,383.11
201807-01 The motion passed.

After discussion, it was moved by Trustee Krauss, and seconded by Trustee Quinn, that:
It is hereby resolved that the following personnel items be approved:
> The classification of the appointment of Carolyn Sweeney be changed from “Probationary Appointment” to “Permanent Appointment” effective Monday, July 23, 2018.
201807-02 The motion passed.

COMMENTS BY DIRECTOR FEARON:
Summer Reading Program: Thanks to efforts by the staff to promote this program, a record number of children have signed up. (The Board was very enthusiastic and impressed to hear about the success of this program that’s so key to the mission of the Library.)
Library Funding: Director Fearon gave an overview of Library funding.
Statistics highlights: Circulation trends, including ebooks.
Renewal of HVAC Maintenance Contract.
New PLDA (Public Library Director’s Association) Initiative: Automatic renewal of borrowed materials.
Lights, ceiling, gas conversion project, including funding: This project is on schedule.

After discussion, it was moved by Trustee Dimovski, and seconded by Trustee Levine, that:
It is hereby resolved that this contract is approved:
> HVAC Maintenance Contract (North State Mechanical/$6,900/Sep 2018-Aug 2019).
201807-03 The motion passed.

POINTS OF DISCUSSION:

Afterschool Working Group
At last month’s meeting the Board received the final report on the after-school process and
appointed a Working Group to review that report and make recommendations. The Working Group was made up of Trustees Krauss and Levine; Director Fearon; Assistant Director Gufarotti; and Head of Adult Services Mesiti. Trustee Krauss summarized the recommendations of the Working Group and a lengthy discussion ensued.

After discussion, it was moved by Trustee Levine, and seconded by Trustee Dimovski, that:
> It is hereby resolved that the Afterschool Working Group’s Recommendations be implemented on a trial basis, from 9/1/18-12/31/18.
201807-04 The motion passed.

Strategic Plan

The Strategic Planning Committee met on July 12, 2018 (Trustees Huerster and Quinn, Director Fearon, and Assistant Director Gufarotti). The Committee came up with five concepts. They will meet and focus on one of the themes, then bring them to the Board in turn. Their plan is to submit a proposed updated strategic plan to the Board in November. The proposed length of the updated plan is three years, through 2021. Trustee Quinn wrote up notes on the July 12 meeting.

COMMITTEE MEMBERSHIP

AFTER SCHOOL
Trustees Krauss and Levine; Director Fearon, and Assistant Director Gufarotti

BYLAWS
Trustees Mucin, Dimovski, Krauss, and Paucker; Director Fearon
This committee will meet on Aug 8 at 7:30.

TRUSTEEE JOB DESCRIPTION
Trustees Mucin and Dimovski; Director Fearon
This committee will meet on July 25 at 7:30 pm.

STRATEGIC PLANNING
Trustees Huerster, Quinn, and Paucker; Director Fearon and Assistant Director Gufarotti
This committee will meet on Aug 13 at 7:00.

After discussion it was moved by Trustee Huerster and seconded by Trustee Quinn, that:
> It is hereby resolved that Director Fearon be authorized to submit an application to the Public Library Construction Grant Program (administered by the New York State Department of Education) for the “Lights, Ceiling & Gas Conversion” project.
201807-05 The motion passed.

Trustee Muccin moved for adjournment at 9:41 pm, seconded by Trustee Krauss.

Next regular meeting: Thursday, 9/20/18, at 7:30 P.M.

Respectfully submitted, Robert Huerster