Mount Pleasant Public Library: Board of Trustees Meeting
Minutes of the Meeting of September 20, 2018

Trustees & Liaisons present: Larry Levine, Mary Ann Quinn, Robert Huerster, Emil Muccin, Alice Paucker, Marcie Krauss, Jorge Marmol, David Vinjamuri, Dick Malina

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director

Trustees & Liaisons absent: Paulette Dimovski, Laurie Smalley

Administrative: Trustee Muccin called the meeting to order at 7:38 PM.

The minutes of the July 19, 2018 Board meeting were approved. Moved by Trustee Quinn, seconded by Trustee Levine, and passed.

The Board welcomed our newest member, Dick Malina.

At 7:40 pm, on a motion by Trustee Muccin, seconded by Trustee Huerster, the Board went into executive session. At 7:53 pm, the Board came out of executive session.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Levine, that:
It is hereby resolved that the Town Comptroller be authorized to:
> Pay all vouchers reviewed and approved by the Library Director and the Town Comptroller, for the month of September 2018, for a total of $101,230.30
> Pay Empire Office, Inc. $12,068.30 for tables for the public area
201809-01 The motion passed.

After discussion, it was moved by Trustee Pawker, and seconded by Trustee Krauss, that:
It is hereby resolved that the following personnel items be approved:
> Pasquale Noce be appointed to the position of Substitute Library Clerk (“Library Clerk: Part-time Availability) effective 09/17/2018, at the hourly rate of $13.25
201809-02 The motion passed.

After discussion, it was moved by Trustee Krauss, and seconded by Trustee Marmol, that:
It is hereby resolved that Director Fearon be authorized to sign the following proposals from Environmental Maintenance Contractors:
> Dated September 7, 2018: $8,400 for removal/replacement/repair of a small quantity of damaged asbestos containing building materials
> Dated September 6, 2018: lump sum of $1,850 to provide Asbestos Abatement Specifications plus detailed billable rates to provide Air Sampling and Project Management services during the capital project
> Dated September 20, 2018: $380 per month for ongoing consulting services
201809-03 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Levine, that:
It is hereby resolved that Director Fearon be authorized to sign a contract with USI Consulting Group, for a cumulative fee of $5,095 , for GASB 75 Actuarial Valuation Services for the financial years 2018, 2019 and 2020
201809-04 The motion passed.

After discussion, it was moved by Trustee Quinn, and seconded by Trustee Levine, that:
It is hereby resolved that The Group’s request to continue to meet in the Library is granted.
201809-05 The motion passed.

Two Committees were formed during the meeting:
> Building and Grounds: Trustees Marmol (Chair), Paucker, Malina, and Dimovski
> Personnel: Trustees Huerster, Quinn, Muccin, Malina, and Paucker

Points of Discussion:

Director’s Report

Asbestos Abatement:
Testing done in anticipation of next year's capital project revealed ACM (asbestos-containing material) in the Library's ceiling tiles and in the joint compound in the walls. The Village and Town need detailed cost estimates for abatement. Implication for the capital project were discussed.

Contract between the Library and the Village and Town
The Board engaged in a discussion with Village Liaison Vinjamuri on the topic of ownership of the Library and responsibility for its maintenance, especially in light of the asbestos abatement project.

Joint Town/Village/Library meeting
There will be a joint Town/Village/Library meeting Wednesday, October 17 at 7 pm. The purpose of the meeting is to make decisions on the scope of the upcoming capital project, discuss the asbestos abatement, and clarify the contract between the Library, the Village, and the Town, especially regarding responsibility for maintenance of the Library. Board members are invited to attend the meeting.

Strategic planning
Trustee Quinn gave the Board an update on topics discussed at the Strategic Planning Committee meeting held on 8/13/18. The 9/24 strategic planning committee meeting is canceled and will be rescheduled.

First reading of the Bylaws

After school environment in the Library
Trustee Krauss commented that the procedure for managing the environment in the Library at the end of the school day, based on recommendations of the Afterschool Working Group, is working well.

Trustee Muccin moved for adjournment at 9:10 pm, seconded by Trustee Levine.

Next regular meeting: Thursday, 10/18/2018, at 7:30 P.M. Held at the Branch.

Respectfully submitted, Robert Huerster