Mount Pleasant Public Library: Board of Trustees Meeting

Minutes of the Meeting of October 18, 2018

Trustees & Liaisons present: Larry Levine, Mary Ann Quinn, Emil Muccin, Alice Paucker, Marcie Krauss, Jorge Marmol, Dick Malina, Paulette Dimovski, Laurie Smalley (Town Liaison),
Nicole Asquith (stand-in Village Liaison)

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director

Trustees & Liaisons absent: Robert Huerster

Administrative: Trustee Paulette Dimovski called the meeting to order at 7:40 pm.

The minutes of the September 20, 2018 Board meeting were approved. Moved by Trustee Larry Levine, seconded by Trustee Marcy Krauss, and passed.

After discussion, it was moved by Trustee Jorge Marmol, and seconded by Trustee Mary Ann Quinn, that:
It is hereby resolved that the Town Comptroller be authorized to:
>> Pay all vouchers reviewed and approved by the Library Director and the Town Comptroller, for the month of October 2018, for a total of $107,475.69.
201810-01 The motion passed.

Director’s Report:
Lending of DVDs is decreasing, but book lending is holding steady (and is increasing when physical and e-Books are combined). There has also been a large increase in attendance at children’s programming and borrowing of museum passes. The new approach to the afterschool period (a noise based zone system in the Main Library) has worked well so far. There are now seniors and school- children using the Library during the afterschool period. Also, additional teen programs are now being offered.

The Town Liaison, Laurie Smalley, expressed her concern that some of her constituents continue to perceive the library as an after school program during after school hours.

Capital Project/Asbestos Abatement Update:
John updated everyone about last night’s joint meeting with the Village and Town. The public bidding period is active: the current deadline is set for November 21. It is estimate that the full project could take up to 5 months to complete. It might be possible to run a temporary Library in the basement during the second phase of the project (construction phase) if the abatement and construction can be scheduled to start in the basement and to have a period of overlap. The issue of piggybacking onto the County’s contact with EMC was discussed.
In light of the Town and Village agreeing to a series of discussions to create an IMA (inter-municipal agreement) to dictate how the Library’s building and grounds will be managed, it was agreed to establish an ad-hoc Library Committee to represent the Library in these discussions. The committee will comprise of Trustees Malina and Paucker.

After discussion, it was moved by Trustee Marcy Krauss, and seconded by Trustee Jorge Marmol, that:
It is hereby resolved that Director Fearon be authorized to sign the following contracts:
>> Dated October 1, 2018: with Vista Construction for Snow Removal and Landscape Maintenance
>> Dated September 6, 2018: with White Plains Cleaning for cleaning services at the Branch Library and the Main Library
201810-02 The motion passed.

2019 Budget
John raised the idea of hiring a part-time facilities manager. If we add the position (estimated at $50,000 per year), we will need to cut back in other areas in order to avoid exceeding the 2019 NYS Tax Cap. After a discussion, it was agreed not to add the position to next year’s budget and to wait until the Town and Village had created a new IMA governing the Library.

After discussion, it was moved by Trustee Larry Levine, and seconded by Trustee Jorge Marmol, that:
The Library’s Budget for 2019, with a municipal funding request of $2,762,888, be approved
201810-03 The motion passed.

Standing Committee Reports - None
It was agreed that committees need to start meeting and presenting reports on a more regular basis.

New Business - None

After discussion, it was moved by Trustee Mary Ann Quinn, and seconded by Trustee Jorge Marmol, that:
It is hereby resolved that the revised Bylaws be approved
201810-04 The motion passed.

Nominating Committee: Trustee Marcy Krauss volunteered to chair this committee. Trustees Larry Levine and Mary Ann Quinn also volunteered.

At 8:37, on a motion by Trustee Mary Ann Quinn, seconded by Trustee Alice Paucker, the Board went into executive session. At 8:52 pm, the Board came out of executive session.

Trustee Jorge Marmol moved for adjournment at 8:53pm, seconded by Trustee Mary Ann Quinn.

Next regular meeting: Thursday, 11/15/2018, at 7:30 P.M.

Respectfully submitted, Alice Paucker