Mount Pleasant Public Library: Board of Trustees Meeting
Minutes of the Meeting of January 19, 2017


Trustees & Liaisons present: James Calabro, Larry Levine, Jorge Marmol, Emil Muccin, Marcie Krauss, Kathleen Williamson, Denis McCarthy, Robert Huerster, Paulette Dimovski, Mindy Berard, Denis McCarthy

Trustees & Liaisons absent: Mary Ann Quinn

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director

Administrative: Trustee Calabro called the meeting to order at 7:35 PM

Election of Officers for the year 2017
There being no nominations from the floor, it was moved by Trustee Williamson, and seconded by Trustee Marmol, that:
Nominations be closed and a unanimous ballot be cast for the Nominating Committee’s slate of officers.
•    Chair, Trustee Calabro
•    Vice Chair, Trustee Muccin
•    Secretary, Trustee Huerster
•    Fiscal, Trustee Krauss
201701-01     The motion passed.

It was moved by Trustee Krauss, and seconded by Trustee Levine:
The nominees be elected.
201701-02     The motion passed.

The minutes of the December 15th, 2016 meeting were approved. Moved by Trustee Williamson, seconded by Trustee Krauss, and passed.

NOTE: Seven motions were reviewed, moved on, seconded, and voted on as a group (201701-03 through 201701-09). Trustee Huerster moved that the motions be approved as a group, and Trustee Krauss seconded the motion. Their names appear on each of these motions, listed below. The motions are listed separately, but they passed in a group vote, after being reviewed and discussed individually by the Trustees & Liaisons present.

After a review of the January Financial Review, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Town Comptroller be authorized to:
•    Pay all vouchers reviewed and approved by the Library Director and the Town Comptroller, for the month of January 2017, for a total of $108,524.03
201701-03     The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Board of Trustees of the Mount Pleasant Public Library will hold monthly meetings at 7:30 PM on the third Thursday of each month except in August. Meetings will be held in the Board Room of the library.
201701-04     The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Board of Trustees retain the services of Mark Tulis, Esq., a partner in the law firm of Oxman, Tulis, Kirkpatrick, Whyatt and Geiger LLP as Library attorney.
201701-05    The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Board of Trustees authorizes the payment of claims for utility services (such as electric, gas, water, sewer, telephone), postage, payroll and payroll related expenses (such as Social Security and withholding taxes) prior to the Library Board’s approval of the warrant. All such claims must be presented for approval at the next regular Board meeting.
201701-06    The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Journal News be named the sole newspaper of record for the Mount Pleasant Public Library because it meets all criteria for a “newspaper of record” for the area serviced by the library.
201701-07    The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Town Comptroller be authorized to transfer funds between the Library and the Town prior to the Library Board’s approval.
201701-08    The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the following banks are designated as Depositories:
•    JP Morgan Chase Bank
•    Signature Bank
•    Tompkins Mahopac Bank
201701-09    The motion passed.

After discussion, it was moved by Trustee Huerster, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Board approves the 2016 IRS Mileage Reimbursement Rate of 53.5c per mile.
201701-10    The motion passed.

After discussion, it was moved by Trustee Krauss, and seconded by Trustee Muccin, that:
It is hereby resolved that the Library Board authorizes the payment of accrued holiday leave to named non-union hourly employees, as detailed in the previously approved Authorized Personnel 2017
201701-11    The motion passed.

The Director’s Report for January 2017 was received and the Annual Report to the Public was discussed and edited.

POINTS OF DISCUSSION:
•    Trustee Calabro lead a discussion of a proposed alteration of the basement space.
•    Director Fearon informed the Board that labor negotiations will begin in the next couple of weeks.

After discussion, it was moved by Trustee Krauss, and seconded by Trustee Dimovski, that:
It is hereby resolved that the Library Board authorizes the January 2017 Annual Report to the Public
201701-12    The motion passed.

Trustee Muccin moved for adjournment at 9:05 P.M., seconded by Trustee Levine. The motion passed.        

Next meeting: Thursday, 2/16/17 at 7:30 P.M.