Mount Pleasant Public Library: Board of Trustees Meeting Minutes of the Meeting of January 16, 2020

Trustees & Liaisons present: Emil Muccin, Larry Levine, Marcie Krauss, Jorge Marmol, Dick Malina, Robert Huerster (late arrival), James Riina, Julie Edwards, Mary Ann Quinn, Jerry Schulman (Town Liaison),

Also present: John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director;

Trustees & Liaisons absent: David Vinjamuri (Village Liaison)

Administrative: Trustee Marmol called the meeting to order at 7:05 PM.

Election of Officers for the year 2020 There being no nominations from the floor, it was moved by Trustee Malina, and seconded by Trustee Riina, that:
Nominations be closed and a unanimous ballot be cast for the Nominating Committee’s slate of officers.
• Chair, Trustee Muccin
• Vice Chair, Trustee Marmol
• Secretary, Trustee Quinn
• Fiscal, Trustee Krauss 202001-01
The motion passed.

It was moved by Trustee Malina and seconded by Trustee Edwards:
The nominees be elected. 202001-02
The motion passed.

The minutes of the December 19, 2019 Board meeting were approved. Moved by Trustee Levine, seconded by Trustee Krauss, and passed.

No members of the public were in attendance.

NOTE: Six motions were reviewed, moved on, seconded, and voted on as a group (202001-03 through 202001-08). Trustee Edwards moved that the motions be approved as a group, and Trustee Quinn seconded the motion. Their names appear on each of these motions, listed below. The motions are listed separately, but they passed in a group vote, after being reviewed and discussed individually by the Trustees & Liaisons present.

After discussion, it was moved by Trustee Edwards, and seconded by Trustee Quinn, that:
It is hereby resolved that the Board of Trustees of the Mount Pleasant Public Library will hold monthly meetings at 7:00 PM on the third Thursday of each month except in August. Meetings will be held in the Board Room of the library.
202001-03 The motion passed.

After discussion, it was moved by Trustee Edwards, and seconded by Trustee Quinn, that:
It is hereby resolved that the Library Board of Trustees retain the services of Mark Tulis, Esq., a partner in the law firm of Oxman, Tulis, Kirkpatrick, Whyatt and Geiger LLP as Library attorney.
202001-04 The motion passed.

After discussion, it was moved by Trustee Edwards, and seconded by Trustee Quinn, that:
It is hereby resolved that the Library Board of Trustees authorizes the payment of claims for utility services (such as electric, gas, water, sewer, telephone), postage, payroll and payroll related expenses (such as Social Security and withholding taxes) prior to the Library Board’s approval of the warrant. All such claims must be presented for approval at the next regular Board meeting.
202001-05 The motion passed.

After discussion, it was moved by Trustee Edwards, and seconded by Trustee Quinn, that:
It is hereby resolved that the Town Comptroller be authorized to transfer funds between the Library and the Town prior to the Library Board’s approval.
202001-06 The motion passed.

After discussion, it was moved by Trustee Edwards, and seconded by Trustee Quinn, that:
It is hereby resolved that the Journal News be named the sole newspaper of record for the Mount Pleasant Public Library because it meets all criteria for a “newspaper of record” for the area serviced by the library.
202001-07 The motion passed.

After discussion, it was moved by Trustee Edwards and seconded by Trustee Quinn, that:
It is hereby resolved that the following banks are designated as Depositories:
• JP Morgan Chase Bank
• Signature Bank
• Tompkins Mahopac Bank 202001-08
The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Levine, that:
It is hereby resolved that the Town Comptroller be authorized to pay:
• Pay all vouchers reviewed and approved by the Director and the Comptroller, for the month of January 2019, for a total of $40,162.55
• Pending final approval of Town Comptroller, pay all additional vouchers received and approved by the Library Director for a total of $11,787.27
202001-09 The motion passed.

Director’s Report
Director Fearon welcomed Jerry Schulman as the new town liaison.
It has been a record-breaking year for e-books, and our programming has been strong. The report focused particularly on goals for next year: expanding weekend hours and programming, renovations to the Children’s Room and Branch Library; expanding professional staffing for the Children’s Room; code of conduct policy. The Library is also looking to hire a fulltime Administrator position.
Director Fearon has been in discussions with the town’s insurance company, as its coverage requirements are higher and more stringent than we have had to meet in the past. There has been a delay in signing the IMA, because of an issue regarding differences in insurance contribution rates.
WLS has acknowledged that the transition to Evergreen has thrown off library statistics (for fines and other matters) for 2019. On anther matter, Verizon is no longer supporting copper wire lines, and the Library is reviewing its options.

Budget Transfers After discussion, it was moved by Trustee Edwards, and seconded by Trustee Krauss that:
The following budget transfers be approved for the 2019 fiscal year, as well as any other budget transfers that may be required to close out the budget year.
Code Description (Debit)/ Credit

J-7410-100 - REGULAR STAFF (15,911)
J-7410-400 - CONTRACTUAL GENERAL (10,290)
J-7410-482 - BUILDING MAINT & SUPPLIES (5,388)
J-7410-425 - MISC. SMALL EQUIPMENT (3,500)
J-7410-426 - MATERIALS PROCESSING SUPPLIES (3,000)
J-7410-406 - AUDIO VISUAL MATERIALS (2,500)
J-7410-436 - COMPUTER SOFTWARE (2,400)
J-7410-195 - OVERTIME (869)
J-9700-700 - PASNY -INTEREST (441)
J-7410-464 - PROGRAMS (136)
J-7410-401 - SUPPLIES & MATERIALS 22,461
J-7410-201 - BOOKS & EQUIPMENT 21,974
202001-10 The motion passed.

Committee Updates Trustees Quinn and Edwards discussed issues pertaining to the Friends, in light of anticipated strategic planning and possible renovations. The Library will allot time for the sale in April, and Trustees Quinn and Edwards will meet with the Friends to discuss changes to the Book Sale schedule and other concerns.

On a motion by Trustee Quinn, seconded by Trustee Marmol, the Board went into Executive Session at 8:23 pm to discuss a specific item of personnel.

At 8:27 pm, the Board came out of Executive Session.

On a motion by Trustee Riina, seconded by Trustee Huerster, that: It is hereby resolved that the following personnel items be approved:
• Accept Kharin Villaflor's resignation as a Special Assignment Library Clerk, effective January 4, 2020<
• Kharin Villaflor be appointed to the position of Substitute Library Clerk, effective January 17, 2020, at the hourly rate stipulated in the Authorized Personnel 2020 schedule
• Accept Corrin Pasquerella's resignation as a Special Assignment Library Clerk, effective January 30, 2020
• Corrin Pasquerella be appointed to the position of Substitute Library Clerk, effective January 31, 2020, at the hourly rate stipulated in the Authorized Personnel 2020 schedule
• Geraldine Argentina be hired as a Special Assignment Library Clerk, at Step 4 on the 2020 CSEA salary schedule, effective January 17, 2020
• Janet May be hired as a Special Assignment Library Clerk, at Step 2 on the 2020 CSEA salary schedule, effective January 17, 2020
202001-11 The motion passed.

Trustee Marmol moved for adjournment at 8:30 pm, seconded by Trustee Malina. Next regular meeting: Thursday, 2/20/2020, at 7:00 pm.

Respectfully submitted, Mary Ann Quinn