Mount Pleasant Public Library: Board of Trustees Meeting
Minutes of the Meeting of January 17, 2019

Trustees & Liaisons present: Emil Muccin, Larry Levine, Marcie Krauss, Jorge Marmol, Dick Malina, Robert Huerster, James Riina, Julie Edwards, Laurie Smalley (Town Liaison), David Vinjamuri (Village Liaison)

Also present:
John Fearon, Library Director; Vivian Gufarotti, Assistant Library Director; Nora Phelan, member of the public

Trustees & Liaisons absent: Mary Ann Quinn, Alice Paucker

Administrative: Trustee Muccin called the meeting to order at 7:30 PM.

The Board welcomed two new members: James Riina and Julie Edwards.

The minutes of the December 20, 2018 Board meeting were approved. Moved by Trustee Levine, seconded by Trustee Krauss, and passed.

Election of Officers for the year 2019
There being no nominations from the floor, it was moved by Trustee Levine, and seconded by Trustee Krauss, that:
Nominations be closed and a unanimous ballot be cast for the Nominating Committee’s slate of officers.
> Chair, Trustee Muccin
> Vice Chair, Trustee Marmol
> Secretary, Trustee Quinn
> Fiscal, Trustee Krauss
201901-01 The motion passed.

It was moved by Trustee Huerster, and seconded by Trustee Krauss:
The nominees be elected.
201901-02 The motion passed.

Opportunity to Hear from the Public
Nora Phelan, member of the public, commented on the Children’s Room.

NOTE: Six motions were reviewed, moved on, seconded, and voted on as a group (201901-03 through 201901-08). Trustee Marmol moved that the motions be approved as a group, and Trustee Krauss seconded the motion. Their names appear on each of these motions, listed below. The motions are listed separately, but they passed in a group vote, after being reviewed and discussed individually by the Trustees & Liaisons present.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the Board of Trustees of the Mount Pleasant Public Library will hold monthly meetings at 7:00 PM on the third Thursday of each month except in August. Meetings will be held in the Board Room of the library.
201901-03 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Board of Trustees retain the services of Mark Tulis, Esq., a partner in the law firm of Oxman, Tulis, Kirkpatrick, Whyatt and Geiger LLP as Library attorney.
201901-04 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the Library Board of Trustees authorizes the payment of claims for utility services (such as electric, gas, water, sewer, telephone), postage, payroll and payroll related expenses (such as Social Security and withholding taxes) prior to the Library Board’s approval of the warrant. All such claims must be presented for approval at the next regular Board meeting.
201901-05 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the Town Comptroller be authorized to transfer funds between the Library and the Town prior to the Library Board’s approval.
201901-06 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the Journal News be named the sole newspaper of record for the Mount Pleasant Public Library because it meets all criteria for a “newspaper of record” for the area serviced by the library.
201901-07 The motion passed.

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Krauss, that:
It is hereby resolved that the following banks are designated as Depositories:
JP Morgan Chase Bank
Signature Bank
Tompkins Mahopac Bank
201901-08 The motion passed.

After discussion, it was moved by Trustee Malina, and seconded by Trustee Levine, that:
It is hereby resolved that the Town Comptroller be authorized to pay:
> Pay all vouchers reviewed and approved by the Director and the Comptroller, for the month of January 2019, for a total of $22,866.88
> Pay OverDrive $915.36 for E-books
> Pay Recorded Books $53.49 for Books
> Pay Penguin Random House LLC $154.20 for Books
> Pay Lothrop Associates LLP Architects $16,468.44 for Architectural Services
> Pay Connecticut Business Services $180.00 for Monthly charge for printer maintenance
> Pay MPPL $64.98 for Misc. petty cash claims - 2019 Expense
> Pay MPPL $60.80 for Misc. petty cash claims - 2018 Expense
> Pay Staples $81.16 for Office & mtce. Supplies
> Pay Sprague Operating Resources LLC $1,873.61 for 1002 gals fuel oil
> Pay ELM USA $515.51 for Supplies & replacement parts for CD/DVD buffing machine
> Pay The Keller Group $896.00 for Renewal of Oil Tank Insurance (1 year)
> Pay Stuart Vance Designs $960.00 for Professional Services: design work January 2019
> Pay Aesthetic Realism Foundation Inc. $100.00 for Program - lecture "Architects of the Bauhaus"
> Pay Pleasantville Chamber of Commerce $50.00 for Renewal of membership: 2019 (T/A acct.)
> Pay Graham Clarke $200.00 for Children's Concert (T/A acct.)
> Pay Niche Analysis, Inc. $580.00 for Sampling & Analysis of PCM (asbestos on 12/4/18)
> Pay USI Consulting Group $1,950.00 for Valuation of Retiree Welfare Plan #GASB45
> Pay Shred-it $293.52 for shredding services
> Pay Environmental Compliance Management $150.70 oil tank compliance services
> Pay Tulis Wilkes Huff Geiger LLP $2,000.00 for Retainer for legal services
201901-09 The motion passed.

Director’s Report

In accordance with the Inter-Municipal Agreement discussion held on January 9, 2019, the Library will no longer take full charge of capital projects. The Library will get bids then pass them on to the Town Board.

Director Fearon reviewed the asbestos abatement project for the benefit of the new Trustees.

Trustee Krauss updated the Board on a meeting that was held on December 21 to discuss comments made on Facebook about the atmosphere in the Children's Room. During the discussion of this topic it was noted that Chappaqua and Greenburgh libraries have separate children’s rooms, which makes it easier to accommodate the needs of children along with other patron groups.

Director Fearon will provide a list of members of these committees at the next meeting:

Budget/Finance Committee
Buildings & Grounds Committee
Personnel Committee
Organizational Committee

After discussion, it was moved by Trustee Marmol, and seconded by Trustee Levine, that:
The new Board Meeting Policy is approved
201901-10 The motion passed.

At 8:15 pm, on a motion by Trustee Malina, and seconded by Trustee Levine, the Board went into Executive Session to discuss personnel issues.

At 8:48 pm, the Board came out of Executive Session.

Trustee Muccin moved for adjournment at 8:49 pm, seconded by Trustee Levine.

Next regular meeting: Wednesday, 2/13/2019, at 7:00 P.M.

Respectfully submitted, Robert Huerster